Property-specific publication gate
Authority first. Then evidence. Then approval.
This is one working worksheet from the complete nine-file system. Complete it for the exact property and brokerage; reuse of an approval from another listing is not evidence.
1. Authority record
- Licensed agent responsible
- Supervising broker or reviewer
- Brokerage advertising policy and version
- MLS and rule-set version
- State and local advertising requirements
- Required brokerage, license, equal-housing, or contact disclosures
- Seller authorization and date
2. Evidence record
- Source and verification date for every property fact
- Measurement basis for area and lot size
- Dates and sources for improvements
- Included and excluded items
- Photography ownership or license
- Allowed channel for each supported fact
- Final factual reviewer and correction record
Stop and escalate these claims.
- Protected-class preference, limitation, steering, audience exclusion, or demographic proxy
- School quality, crime, investment return, future value, development, zoning, tax, boundary, permit, condition, or measurement without an approved source and required qualification
- Material image alteration that misrepresents the property, view, fixture, finish, room, boundary, defect, or condition
- Urgency, offer, scarcity, multiple-offer, or availability language that is not current and authorized
- Confidential seller, buyer, tenant, showing, offer, or transaction information entered into an AI or marketing file
3. Channel approval record
| Channel | Requirements checked | Reviewer | Approved date |
|---|
| MLS remarks | | | |
| Brokerage/property site | | | |
| Email/social | | | |
| Print/open house | | | |
No email required. Print or save this page for internal use. This sample does not provide legal advice, MLS or brokerage approval, factual verification, fair-housing certification, or disclosure preparation. The licensed professional and supervising broker remain responsible.